How to redact documents automatically
Learn how you can seamlessly redact documents within the virtual data room using Microsoft Azure AI powered PII recognition.
By AnsaradaTue Sep 08 2020Due diligence and dealmaking, Advisors, Innovation, Virtual Data Rooms, Product know how, AI and cloud integrations, Security and risk management
Redaction was once time-consuming, accounting for significant costs and time spent during due diligence or tenders. Now, almost everyone uses AI redaction to speed up the process.
If you use a redaction tool that sits outside your deal room, you know the pain points of the additional steps in the process to redact, check, and upload — especially with large volumes of documents.
It’s time to make that frustrating process go away, with powerful PII-detection AI software that streamlines redaction and creates new, redacted versions of documents and folders, all within your virtual data room. All you have to do is check the documents and share the folder with the right stakeholders. Here’s how it works.
Once you are ready, it’s easy to redact a single document or to bulk redact all documents in a folder. You will need Admin access to the folders to start redacting.
You will receive a complete report detailing what has been redacted. Need to change something? Reversing redaction is as easy as clicking a button.
The process starts the moment you upload documents to the virtual data room. The AI PII identification software will begin scanning the documents to identify potentially sensitive information. Using this software, you can redact more than 500 documents simultaneously.
You can select over 30 customizable search terms to redact at once and use as many different search terms as you need to complete the task.
More detail: Bulk redact documents guidance: Help Centre
This maintains document security and a consistent audit trail, enabling you to demonstrate probity and provide all involved parties with the sense of integrity required for a complex tendering process.
Inside the virtual data room, the AI redaction tool automatically creates new versions of the redacted document. This allows seamless version control and end-to-end visibility of the due diligence process. With granular permission settings, it’s easy to share the redacted version of the documents with the right teams and individuals.
This secure-by-default approach is designed to ensure your information is always safe, and always under your control. Ansarada’s redaction tool takes this even further, allowing you to scrutinize which information is revealed across individual documents, and ensuring your most private data is only revealed to who you want, when you want.
Automated document redaction is just one feature in Ansarada’s suite of AI-powered deal tools that can enable the most secure and efficient legal due diligence process.
Others include the Bidder Engagement Score, an AI algorithm that can predict bidder outcomes with near perfect accuracy by day 7 of a transaction, and Smart Sort, an in-built AI tool that reduces deal preparation time by automatically sorting your documents as they are uploaded to the Data Room.
If you use a redaction tool that sits outside your deal room, you know the pain points of the additional steps in the process to redact, check, and upload — especially with large volumes of documents.
It’s time to make that frustrating process go away, with powerful PII-detection AI software that streamlines redaction and creates new, redacted versions of documents and folders, all within your virtual data room. All you have to do is check the documents and share the folder with the right stakeholders. Here’s how it works.
How to redact a single document or bulk redact documents with AI-powered PII recognition
To redact a document — or to bulk redact up to 500 documents at once — simply upload the documents to Ansarada’s virtual data room. The AI redaction tool will start scanning the documents immediately.Once you are ready, it’s easy to redact a single document or to bulk redact all documents in a folder. You will need Admin access to the folders to start redacting.
8 quick steps to redact documents
- Select the documents or folders you want redacted.
- Click ‘Redact’ in the Bulk Action tool bar.
- Choose from patterns discovered by the bulk redaction tool, and search for specific words or phrases to redact.
- Review your selections.
- Bulk redact from selected patterns and keywords, or preview and redact documents individually.
- Save as a new document or replace the original.
- Newly redacted documents will be disabled by default. You can disable the original and enable the redacted version to ensure that only the redacted version is visible in the Document Index.
- Preview, modify and confirm the redactions.
You will receive a complete report detailing what has been redacted. Need to change something? Reversing redaction is as easy as clicking a button.
Benefits of bulk document redaction
The AI redaction feature in our virtual data room is designed to make preparing for a deal simpler and quicker.The process starts the moment you upload documents to the virtual data room. The AI PII identification software will begin scanning the documents to identify potentially sensitive information. Using this software, you can redact more than 500 documents simultaneously.
You can select over 30 customizable search terms to redact at once and use as many different search terms as you need to complete the task.
More detail: Bulk redact documents guidance: Help Centre
How to redact a document - tender submissions
The redaction tool is also available in the Ansarada Procure Platform, where sensitive tender bidder submissions can easily be redacted in bulk without ever leaving the platform. Simply follow the steps listed above to select and redact PII from documents individually or in bulk.This maintains document security and a consistent audit trail, enabling you to demonstrate probity and provide all involved parties with the sense of integrity required for a complex tendering process.
Automated document redaction is now a must-have in any virtual data room
An AI redaction tool embedded within your virtual data room gives you complete control, while ensuring the security of your sensitive documents. There’s no need for tape, a sharpie, or multiple printed copies of documents.Inside the virtual data room, the AI redaction tool automatically creates new versions of the redacted document. This allows seamless version control and end-to-end visibility of the due diligence process. With granular permission settings, it’s easy to share the redacted version of the documents with the right teams and individuals.
Be confident that your clients’ information is safe and secure
Ansarada has maintained its reputation as the most secure Virtual Data Room provider by keeping 400,000 reputations safe for over 20 years and over the course of 35,000 transactions.This secure-by-default approach is designed to ensure your information is always safe, and always under your control. Ansarada’s redaction tool takes this even further, allowing you to scrutinize which information is revealed across individual documents, and ensuring your most private data is only revealed to who you want, when you want.
AI-powered tools are the future of deal-making — don’t get left behind
The broader adoption and use of technologies, including those powered by AI, is a key driver for the legal industry as it moves to boost efficiency, reduce risk and cost, and manage processes much more productively.Automated document redaction is just one feature in Ansarada’s suite of AI-powered deal tools that can enable the most secure and efficient legal due diligence process.
Others include the Bidder Engagement Score, an AI algorithm that can predict bidder outcomes with near perfect accuracy by day 7 of a transaction, and Smart Sort, an in-built AI tool that reduces deal preparation time by automatically sorting your documents as they are uploaded to the Data Room.
Try for yourself — powerful AI document redaction
Don’t just take our word for it: try the steps above (for free) inside our virtual data room
More AI features for M&A:
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